Policies & Procedures

Depden Care Farm is run by Millennium Farm Trust, a registered charity and company limited by guarantee.  Its mission is to help people with additional needs become the best they can be by providing learning and training opportunities in agriculture and horticulture.

Our service supports Suffolk’s Joint Learning and Disability Strategy and its work for Suffolk County Council is managed and monitored through its framework contract with that authority.

The farm is run by a Director and a staff team who report to a Board of Trustees.  The policies and procedures here set how the Director, staff and Trustees will run the organisation.  They are all reviewed regularly.  Whilst every effort is made to keep them up to date on the website, if you need to be certain of having the most up to date version, please get in contact via the contact page and we’ll email you the latest version.

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Finance policies set out how the Millennium Farm Trust will charge for the services it provides and how it will manage its money and assets. 

Annual Reports and AGM

As a charity we are obliged to hold an AGM once a year.  The aim of the AGM is to provide MFT trustees and officers the opportunity to explain their management of the charity to our supporters, our customers and our members. It also provides people with an interest in the charity with an opportunity to ask questions before voting on business items on the agenda.
Millennium Farm Trust is legally obliged to send annual information, reports and returns to both the Charities Commission and Companies House.

You can see our submissions to the Charities Commission here.
Search their database using our Charity Number:  1070145

You can see our submissions to Companies House, including our annual accounts here.
Search their database using our Company Number: 03567659

Articles of Association

The articles of association form a document that specifies the regulations for MFT’s  operations and defines our purpose. The document lays out how tasks are to be accomplished within the organization, including the process for appointing directors and the handling of financial records.  It’s quite a high level document and set up many years ago when the charity was first founded in 1998.

[ Download PDF ]

Annual Reports

Our annual reports explain what our charitable purposes are and what we have done during the year to carry out those purposes. The reports  also contain a summary of the year’s accounts for the charity.


[ Download 2021 Minutes PDF ]
[ Download 2020 Minutes PDF ]
[ Download 2019 Minutes PDF ]

[ Download 2018 Minutes PDF ]
[ Download 2017 Minutes PDF ]

Funded by the "Henry Smith County Grants" through Suffolk Community Foundation